Highlights​

The landing page evolved. What started as a single hero section is now a full-featured internal CMS where tenants compose their public web presence from modular section types. Admins drag-and-drop sections, add rich text, upload images, and go live in minutes.

New Features​

Image Galleries​

Upload up to 100 images (500 MB total on free tier) and arrange them in grid or masonry layouts.

• Multiple layouts: 3-column grid, 4-column grid, or masonry
• Lightbox preview: Click any image to see a full-screen viewer
• Alt text for accessibility: Every image requires alt text to meet WCAG standards
• Image library: Reuse images across sections without re-uploading

FAQ Accordion​

Create collapsible FAQ sections with rich text answers.

• Drag-to-reorder questions for logical flow
• Rich text support: Format answers with bold, italic, links, and headings
• Auto-anchor nav: FAQ titles appear in the sticky sidebar for easy jumping

Partner & Sponsor Logos​

Showcase partner organizations with their logos and optional links.

• Grid layout with customizable link targets
• Image handling: Upload logos or paste external image URLs
• Auto-sizing: Logos scale uniformly while maintaining aspect ratio

Embedded Videos​

Embed YouTube and Vimeo videos directly on your microsite.

• Supported providers: YouTube and Vimeo only (strict allowlist for security)
• Responsive sizing: Videos scale to fit mobile and desktop screens
• No raw URLs: Video IDs are extracted and stored; raw URLs never saved

Auto-Generated Anchor Navigation​

Every section's title automatically appears in a sticky sidebar nav.

• Smooth scrolling: Click any section title to jump to that section
• Active highlight: Current section is highlighted as you scroll
• Mobile-friendly: Nav collapses on small screens to save space

Rich Text Editing​

Tiptap-powered rich text in FAQ answers and custom text sections.

• Inline formatting: Bold, italic, and links
• Structured content: Headings and paragraphs
• Safe sanitization: XSS protection via server-side allowlist

Important Limitations​

Publishing is page-level, not section-level. When you click "Publish," all pending changes across every section on the page go live at once. There's no way to publish a single section in isolation. If you have changes you want to keep as draft while publishing others, save them and leave that section unpublished until you're ready.

We're tracking demand for per-section drafts — let us know if this workflow is a pain point for your team.

Image Quotas​

• Free tier: 100 images, 5 MB per image, 500 MB total per org
• Paid tier: 500 images, 10 MB per image, 5 GB total per org

Overages are rejected with a clear error message prompting you to delete unused images or upgrade your plan.

Media Privacy​

Images you upload are served from a public CDN (media.standshare.app). Anyone with the image URL can view it. Ensure you have the right to upload every image — StandShare is not the copyright owner. By uploading, you grant StandShare a hosting license for the duration of your plan.

Technical Details​

• Database: Page drafts tracked via microsite_pages.published_at (NULL = draft)
• Sections: Stored as JSON in microsite_sections.content; validated against the section registry on save
• Rich text: Stored as ProseMirror JSON; sanitized at write time, never with dangerouslySetInnerHTML at render
• Public routes: Tenant resolution via subdomain-authoritative model (no X-Tenant-Slug trust)

Coming Soon​

• Per-section draft state (future version)
• Section templates and cloning
• Analytics dashboard integration
• Scheduled publish dates

Highlights​

This release is heavy on the workflows that happen between orgs, between fiscal years, and around event operations. The biggest shifts are financial — ledger periods and a standalone Org Ledger page — and structural: admins now work from a tabbed Admin Hub, coordinators run events from a single Event Detail page, and family leads can help each other without admin intervention.

New Features​

Cross-Organization Collaboration​

Two orgs can now share workers for events — host and partner relationships with an explicit collaboration record.

• Partnerships — either org invites the other; mutual acceptance required before any collaboration can happen.
• Event collaboration invites — host invites a partner to help staff a specific event. Partner accepts, assigns their workers, and receives the event on their own roster.
• Cross-tenant worker assignment — partner-org workers show up on the host's event without leaving their home org.
• Settlement for paid collaborations — a single org-to-org payment is calculated automatically as part of standard settlement. Partner distributes internally using their own settlement.
• Document gates — hosts can require an org-level acknowledgment from the partner admin before any assignment, or worker-level documents each individual worker must sign. New pending_documents registration status blocks assignment until requirements are met.
• Event message board — per-event chat visible to everyone assigned or invited, including cross-org workers. Useful for last-minute gate-meetup and stand-role coordination.

Ledger Periods​

Real fiscal-year boundaries for the organization ledger.

• Create and close periods with atomic carry-forward of every account's ending balance as the new period's opening balance.
• Header badge on the Ledger page shows the currently selected period; gear icon opens Period Settings for admins.
• Rename, start a new period, or view period history from the settings modal.
• Closed periods are read-only — historical entries stay fully queryable but totals are frozen.
• Settlement-in-progress block — closing is rejected with a 409 if a settlement is mid-commit, so you never land partial data on one side of the boundary.

Org Ledger Page​

Admins and treasurers now have a dedicated /ledger page (separate from family account views).

• Account selector groups org, family, and fund accounts.
• Filterable, paginated entry table with URL-persisted filter state.
• Every entry links back to the underlying event, family, settlement, or scholarship record that generated it.
• Read-only when viewing a closed period.

First-Class Payees​

Payees (the vendors, schools, and individuals your org sends checks to) are now rich records, not just names.

• Manage Payees drawer from any scholarship page (requires payees.manage).
• Create Payee modal with contact info, logo, default payment method, payment instructions, addresses, tax ID, and admin notes.
• Reimburse Me shortcut — first option in every Payee dropdown, resolves to the system self-reimbursement payee.
• Family-owned private payees — family leads can create a payee visible only to their family, shown with a Yours chip. Admins can promote a private payee to tenant-wide with one click.
• Masked tax IDs — only users with payees.view_tax_id see the unmasked value.

Events Hub and EventDetailView​

The event workflow was fragmented across a list, an edit page, a settlement page, and several modals. It is now a single Hub.

• Events Hub with unified List and Calendar tabs.
• EventDetailView is canonical — click an event card to land on its detail page with roster, stands, settlement, and message board all accessible via drawers.
• Roster drawer holds Check-In, Mark All Attended, assignments, and attendance edits in one place.
• Settlement drawer replaces the old Settle Event page; read-only for already-settled events.
• Tabbed Edit Event modal — Details and Stands tabs; AdminEventEdit page retired.
• Stand management moved into the Edit Event > Stands tab; worker assignments show a read-only Stand #X chip on the detail page.
• EventsView UX — filter sheet, color-zoned coverage bar (red under 50%, amber 50–79%, green 80% and up) with X / Y workers label, summary strip at the top of the list, temporal grouping (Today, This Week, Later this Month), state-aware card styling.

Family Events Enrichment​

The family-side event list got richer cards and a new filter.

• Signed up / Not signed up / All filter chips below the search.
• Worked pill on completed and settled events the family attended.
• Rate display on settled events shows the configured per-worker rate.
• Capacity display — "X spots left" or "Full" when Max Workers is set.
• Cursor-based pagination with a Load More button replacing Previous/Next controls.

Family Worker Management + Credentials​

Family leads can now manage workers and credentials for workers they sponsor without admin intervention.

• Family Workers panel in profile settings lists every worker with credential status badges (Registered / Invited / No Login).
• Send Registration Link — invite a worker to create their own login.
• Send Password Reset — email a reset link to a worker who's locked out.
• Set Temporary Password — hand a temporary password in person when email is unavailable; forces the worker to change on next login.
• Worker avatar upload in the Edit Worker modal for registered workers.

AdminHub Redesign​

Admin tooling moves from a flat sidebar into a tabbed workspace at /admin/hub.

• Five tabs: People, Events, Finance, Content, Org Settings.
• Two-tier card layout: featured cards (horizontal, 2-col) for the 1–2 most-used tools; supporting cards (vertical, 3-col) for the rest.
• Per-tab icon color (violet / amber / emerald / sky / slate) for visual scanning.
• Permission gating — tabs and cards only appear for users with the matching permission; mid-session demotion redirects with a toast.
• Branding and Landing Page moved from Content to Org Settings (configuration, not content).
• Payees added as a Finance tab card with a standalone /admin/payees page.

Automation Rules (Hook Rules Engine)​

Configurable WHEN/IF/THEN automation for org admins on the Full/Professional tier.

• 18 trigger types across worker, event, waitlist, scholarship, and document categories.
• 5 built-in metrics per org (cancellation_count, late_cancellation_count, no_show_count, events_worked_count, volunteer_hours) plus support for custom metrics.
• Actions: notification, email, or ledger penalty — all with variable substitution in message templates.
• Execution log with chain tree visualization when one rule's action triggers another.
• Dry-run preview before enabling a rule.

/join QR Invite Landing Page​

Public landing page for QR-code and link invites — {tenant}.standshare.app/join?token=….

• Shows org name, inviter, expiry, and intent (new family vs help-my-family).
• Handles unauthenticated (register-and-accept) and authenticated (accept/decline) states.
• Friendly error copy for expired, revoked, already-used, and not-found invites.

Unified Push Notifications​

Web browser push via Ably — in addition to in-app and email notifications.

• Enable from the Notifications tab of Profile.
• Foreground suppression — no duplicate banner when the tab is focused.
• Supported on Chrome, Edge, Firefox, and Safari on desktop and Android. iOS Safari deferred.

Nav Cleanup​

Header primary links are now role-aware.

• Family Lead / Coordinator / Treasurer: Dashboard · Events · Scholarships
• Admin: Dashboard · Events · Admin Hub
• Guest Worker: Dashboard · Events
• Secondary pages live behind an icon-only overflow button.
• Avatar menu replaces the old name/email/gear strip — holds profile, org switcher, and sign-out.

Stand ↔ Slot Terminology​

Event capacity is now measured in slots (worker positions), not stands (physical booths).

• filledSlots and totalSlots are the canonical capacity fields.
• Family cards say "X spots left" or "Full"; admin cards show "X / Y workers" with the coverage bar.
• One physical stand can still be staffed by multiple workers — stands are the booth, slots are the seats.

Document Model Unification and Template Versioning​

• Document requirements are now per-org scoped (tenant_org_id); cross-tenant requirement leakage is fixed.
• documents.type is extensible — converted from a PG enum to varchar(50) backed by the shared DOCUMENT_TYPES list. New types no longer require a schema migration.
• Template version history Sheet — slide-over panel on template rows showing up to 50 previous versions with archived date, instance count, and signed count.

Improvements​

• Event templates can now store signup window day offsets (opens N days before, closes M days before event date), so generated events get appropriate windows automatically.
• Group-aware signup windows — tiered signup honors Dynamic Group membership with OR semantics across multi-family workers.
• Session expiration UX — 401 intercepts now show a modal and redirect back to the original destination after login.
• OAuth and magic link login preserve the redirect destination, so shared deep links work for logged-out recipients.
• Payee enrichment migration — additive only (new columns with defaults/nullable). Safe to deploy without downtime.

Help Center​

All of the above is documented in the Help Center — see the new how-to pages under Account & Profile, Events, Treasurer, Scholarships, and Administration for the specifics.

View on GitHub

Highlights​

This release transforms StandShare from a core fundraising tool into a full operations platform. Organizations can now train workers with built-in video courses, check in workers with QR codes, manage venue operator relationships, and generate IRS compliance reports — all from one place.

New Features​

QR Check-In System​

Workers can now check in to events by showing a QR code on their phone. Coordinators and operators scan the code using StandShare's built-in camera scanner, and the check-in is recorded instantly.

• Worker QR credentials — secure, auto-refreshing QR codes generated per event
• Camera-based scanner — works in any modern browser, no app install needed
• Real-time check-in dashboard — live stats showing checked-in count, no-shows, late arrivals, coverage by stand, arrival timeline, and a searchable check-in feed
• Offline support — the scanner caches event data and worker rosters locally, queues scans when offline, and syncs automatically when connectivity returns
• CSV export — download check-in data from the dashboard

Training and Certification​

A complete learning management system for training concession stand workers before they work events.

• Training modules — create modules with uploaded or linked video content (YouTube, Vimeo, or direct upload to S3)
• Video progress tracking — segment-based progress with skip prevention, auto-resume, and visual segment bar
• Assessments — multiple choice, true/false, matching, and attestation question types with configurable passing scores and retry limits
• Training programs — bundle modules into ordered programs for comprehensive onboarding
• Assignment management — assign modules or programs to individuals with due dates and required flags
• Completion tracking and export — view completions per module, export to CSV for compliance records

Operator Portal​

Venue operators now have their own portal with dedicated tools for managing concession operations across multiple organizations.

• Operator dashboard — overview of venue operations, agreements, and compliance status
• Agreements and compliance — manage operator-organization agreements, track compliance requirements
• Venue notices — post and manage notices for organizations operating at your venues
• Worker compliance view — operators can verify worker compliance status
• Operator-scoped QR check-in — scanner and dashboard access for operator staff
• Group management — organize venues and users into operator groups

IRS Form 990 Reporting​

Nonprofit organizations can now generate IRS Form 990 data directly from StandShare.

• Fiscal year configuration — define your organization's fiscal year
• Allocation mapping — map StandShare transaction types to Form 990 categories
• Report generation — produce Form 990-ready financial summaries

Organization Join Policy​

Admins can now control how new members join their organization.

• Open registration — anyone can join with an organization link
• Invite-only — only users with an invitation can join

Venue Discovery​

A platform-wide directory for browsing venues that are seeking staffing partners.

• Venue directory — searchable list of venues on the StandShare platform
• Filters — search by city, state, and venue type (stadium, arena, amphitheater, convention center, fairground)
• Venue details — view capacity, location, verification status, and managing organization
• Pagination — browse large result sets across multiple pages

Tier Catalog and Billing​

Subscription management and feature gating for organizations.

• Subscription tiers — organizations can view and manage their subscription level
• Feature gates — access to advanced features is controlled by subscription tier
• Upgrade prompts — users see contextual upgrade messages when accessing gated features

Landing Page Customization​

Admins can now customize their organization's public-facing landing page with branding, messaging, and layout options.

Data Export (Download My Data)​

Users can download a copy of their personal data from StandShare, including profile information, transaction history, and event participation records.

Worker Performance Dashboard​

Admins can view worker performance metrics including attendance rates, events worked, and reliability scores to help with staffing decisions.

Leaderboard and Gamification​

A family leaderboard that ranks families by events worked, total earnings, and attendance rate. Includes medal icons for top performers and sortable columns.

Improvements​

• Centralized environment variable validation with Zod for safer deployments
• Platform venue directory with suggest-edit workflow and claim process
• Tenant discovery heatmap and platform privacy settings
• Enhanced E2E test suite: RBAC matrix tests, settlement calculation assertions, API response verification, resilient locators replacing CSS selectors
• Rate limit integration tests for API security
• Auth middleware unit tests and refreshed-auth verification
• Name alias and attendance import support
• Demo seed pipeline stabilization and validation improvements
• Venue-scoped access enforcement
• Blog site with launch posts
• Shared brand package for consistent Header, Footer, and Logo across web properties
• Docs site restructured with updated navigation and base URL

View on GitHub

New Features​

• add create-release job to promote-demo workflow (4983fe3)
• add changelog section to docs site (92b69bc)
• add changelog page generation script (375d0af)
• add version calculation script for release pipeline (d652a78)
• add FEATURES.md gate for feat() commits in CI (176c241)
• add ElastiCache Redis + fix CI deploy order (cfd6536)
• add Cloudflare DNS Custom Resource for automated DNS lifecycle (f7def85)
• add ElastiCache Redis t4g.micro to all environments (47e09ea)
• POST /funds endpoint + correct org slugs in seed (#448) (420a554)
• pulse entire in-progress wave row during seed import (9ea822b)
• live SSE progress for seed import (432e7b1)
• name alias system and attendance import matching (#442) (6f7502b)
• auto-update OpenAPI spec in CI instead of failing (827cba5)
• add admin UI for iCal feed management (ICAL-395-14) (#444) (83d1e41)
• expanded user profiles, custom fields, and profile images (#441) (625570b)
• Auto-create events from iCal feed subscriptions (#439) (a8275a6)
• name mapping/alias system for attendance imports (#436) (24d1a3e)
• custom calendar feeds — iCal subscriptions for events (#430) (33b7140)

Bug Fixes​

• increase fetch depth, add changelog to navbar, validate VERSION input (6d704c5)
• rename formula→expression in settlement template calculationConfig (#462) (1611761)
• guard w.records against undefined in SeedManagement failures derivation (#461) (afe287c)
• surface real Redis/DB status — never silently pass on infra failures (9981d63)
• stabilise Redis CF state — DeletionPolicy:Retain + remove cross-stack ref (4634299)
• rename RedisSecret construct to force fresh CF logical ID (c2536c4)
• use per-wave Redis keys instead of one growing array (09b8338)
• log poll errors instead of silently swallowing them (61b1135)
• switch seed progress from SSE to Redis polling (979b7c5)
• manually set CORS headers on SSE stream route (d177830)
• separate concurrency groups for fast-path deploy jobs (4f315a1)
• SSE stream endpoint is GET not POST (86064eb)
• profile XSS sanitization, phone validation, avg completeness, batch transaction (#447) (7d083ee)
• change AJV removeAdditional from 'all' to true (b997da6)
• correct Wave 2 branding orgRefs — NPO-00x → ctysa/acf/wbb (9ef507d)
• correct Reset Tenant deletion order — clear all org child tables before organizations (79c8894)
• handle null advisories in pnpm audit JSON output (#438) (c285bd9)
• surface platform:manage denial reason + protect admin@standshare.app (#437) (342a5c2)
• drop audit_logs user FK to allow user deletion without cascade (#435) (4a8ad8e)
• remove /api prefix from inject URLs + correct API_STANDARDS (#433) (748848c)
• wave handler bugs + SSE streaming (#428) (9db1f72)

Maintenance​

• update FEATURES.md with calendar feeds, name aliases, attendance import; add PLATFORM_RELEASE_API_KEY to SECRETS.md (80f465f)
• add version_override input to promote-demo workflow (1e30a2e)
• fill ~100% feature docs gap — 15 new pages, 4 updates, private admin-docs Docusaurus instance (#449) (4cc1a25)
• add Map View and charity enrichment design doc (f1c3baf)
• add PRD and TRD for docs coverage epic (#445) (b20d497)
• add favicons to all sites (web, admin, marketing, docs) (71806f9)
• add Tailscale subnet router setup details to DATABASE_ACCESS.md (8c808ed)
• update DATABASE_ACCESS.md — direct psql via Tailscale subnet routing, no SSH needed (a3e3a9b)
• add .env.dev refresh command to DATABASE_ACCESS.md (38a31ab)
• add DATABASE_ACCESS.md — Tailscale/bastion guide for dev/demo DB (026a8da)
• add task completion speech notification rule to CLAUDE.md (d9e5bd7)

View on GitHub