What is StandShare?
StandShare is a web platform built for fundraising organizations that help families offset extracurricular activity costs -- competitive sports, performing arts, academic competitions, and more -- by working concession stands at sporting events and concerts. It replaces the fragile, error-prone combination of Excel spreadsheets, Google Forms, and informal communication channels that many of these organizations rely on today.
Who is StandShare for?
StandShare serves every person involved in the fundraising operation:
- Families who work events and earn commissions to pay for their children's activities
- Administrators who manage the entire operation: accounts, finances, compliance, and communication
- Event Coordinators who create events, assign workers to concession stands, and record financial data after each event
- Guest Workers who fill in at events on behalf of families and need to see their participation history
Whether your organization has 10 families or 100, StandShare provides the same structured, transparent workflow.
The problems StandShare solves
Scattered, insecure data
Before StandShare, a typical organization manages over 70 individual spreadsheet tabs for family accounts, 10 or more event sheets, and dozens of Google Form responses for scholarship requests. Financial data containing sensitive information sits in shared files with no access controls, no audit trail, and no protection against accidental overwrites. Anyone with the file link can see and edit everything.
StandShare replaces all of this with a single, secure platform where every piece of data has access controls, where every change is logged, and where each person sees only what they are authorized to see.
Manual, error-prone calculations
Commission calculations involve multiple steps: summing stand sales, applying per-worker rates, calculating fund deductions at specific percentages, dividing net amounts among workers, and recording the results in each family's account. Done manually in Excel formulas, this is slow and inconsistent across event sheets. A misplaced formula or a typo in a cell can result in families being credited incorrect amounts.
StandShare's settlement engine handles all of these calculations automatically using configurable templates. The math is consistent, auditable, and transparent.
No self-service access for families
Families typically have no direct visibility into their account balances, transaction history, or scholarship request status. They depend on administrators to look up information and relay it through email or messaging apps.
With StandShare, every family has their own login. They can check their balance, review every transaction (including a line-by-line breakdown of how each commission was calculated), submit scholarship requests, and upload required documents -- all on their own, at any time.
Paper-based document compliance
Organizations require signed contracts, amendments, credentialing forms (such as NFL credentialing for working stadium events), and other legal documents from every family. Tracking which families have completed which documents across 70 or more families using a spreadsheet column is tedious and unreliable.
StandShare provides a document management system with per-family compliance tracking, status dashboards, and automated reminders for outstanding documents.
Disconnected communication
Event assignments, schedule changes, and organizational updates are shared through informal channels -- group messaging apps, emails, or word of mouth. There is no way to confirm that families actually received and read important information.
StandShare centralizes announcements, notifications, and a document library with read tracking and acknowledgement workflows, so administrators know who has seen what.
How StandShare works at a high level
The platform is organized around a few core workflows:
Families join the organization
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Admins create family accounts and assign roles
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v
Events are created and workers are assigned to concession stands
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v
Families work events and earn commissions
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Event coordinators enter financial data and settle the event
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The settlement engine calculates each family's payout
(applying fund deductions, per-worker rates, and fees)
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Family accounts are credited automatically
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v
Families use their balance to request scholarship payments
for activity expenses (tuition, competition fees, equipment, travel)
Along the way, document compliance is tracked, all financial changes are audit-logged, and families have full visibility into their accounts.
For a detailed explanation of each entity in this hierarchy and how they relate to each other, see Core Concepts.
Feature overview
Family accounts and ledgers
Every family has a financial account that tracks all credits (commissions, bonuses, rollovers) and debits (scholarship payments, fees, deductions). Each transaction includes a detailed breakdown showing exactly how the amount was calculated, including any fund deductions.
Event management
Events are created with venue details, date/time, and concession stand assignments. Workers are assigned to specific stands and roles (grill, register, runner, etc.). After the event, coordinators enter financial data and the system settles the event.
Settlement engine
A configurable calculation pipeline that processes event financial data into family payouts. Administrators define settlement templates with line items -- income sources, fees, deductions, and payout formulas -- and the engine executes them step by step. Different templates can be used for different types of events.
Scholarship requests
Families submit requests to use their account balance for activity expenses. Requests go through an approval workflow with status tracking at every step. Multiple payment methods are supported: checks to programs, reimbursements, and card-over-phone payments.
Document compliance
Upload, track, and manage required documents for every family. A compliance dashboard shows at a glance which families are fully compliant and which have outstanding requirements. Per-worker tracking is supported for documents like NFL credentialing.
Roles and permissions
A flexible role-based access control system where administrators can create custom roles with granular permissions. This controls what each person can see and do across the entire platform.
Security
Modern authentication (social sign-in with Google, Microsoft, and Apple; passwordless magic links; or traditional email and password), step-up authentication for sensitive financial operations, encrypted data, and comprehensive audit logging.
What StandShare replaces
| Before StandShare | With StandShare |
|---|---|
| 70+ Excel tabs for family accounts | One searchable database with real-time balances |
| 10+ separate event spreadsheets | Unified event management with automated settlement |
| Google Form for scholarship requests | In-app submission with approval workflow and status tracking |
| Spreadsheet columns for document tracking | Compliance dashboard with per-family and per-worker status |
| Manual commission calculations | Configurable settlement engine with line-by-line transparency |
| Shared files with no access control | Role-based permissions with audit logging |
| Email and messaging apps for communication | Centralized announcements, notifications, and document library |
StandShare is designed to be activity-agnostic. While it was built for an organization whose families participate in dance, sports, and academic programs, the platform works for any organization that uses a concession-stand fundraising model regardless of the specific activities its members are involved in.
Next Steps
- Getting Started — Set up your account
- How-To Guides — Step-by-step instructions