Glossary of Terms

Alphabetical definitions of key terms used throughout StandShare.

Term	Definition
Account	A financial ledger associated with a single family. Tracks credits, debits, and running balance. Each family has exactly one account.
Announcement	A message published by an Admin or authorized user to inform families about news, deadlines, or policy changes. Can be pinned and targeted to specific events.
Attendance rate	The percentage of assigned events a worker attended. Calculated as attended events divided by total assigned events.
Attendance Status	The state of a worker's participation in an event: Assigned, Confirmed, Attended, No Show, or Cancelled.
Audit Log	An automatic record of every create, update, or delete operation on financial entities and sensitive data. Used for accountability and compliance.
Board Fund	An organization-level fund that receives a percentage deduction (default 3%) from event commissions. Used for board-related expenses.
Calculation Method	The formula type used by a settlement line item to compute its value: Manual Entry, Flat Rate, Per Worker, Percentage, or Formula.
Check-in grid	A real-time display of staffing coverage per stand at an event. Also called the coverage grid. Shows which workers have checked in and where gaps remain.
Commission	The gross revenue earned by a concession stand at an event. Entered manually during the settlement process and distributed to worker families after deductions.
Compliance hold	A restriction placed on a worker who has not met compliance requirements (such as missing documents or incomplete training). Workers under a compliance hold may be prevented from signing up for events until requirements are satisfied.
Coverage grid	See Check-in grid.
Credit	A positive transaction that increases a family account balance (e.g., event commission earned).
Debit	A negative transaction that decreases a family account balance (e.g., fund deduction, scholarship payment).
Document Requirement	A configuration record that defines a type of document families must submit, including whether it is required and when it expires.
Event	A concession stand work opportunity at a venue on a specific date. Families are assigned workers who earn commissions.
Family	The primary organizational unit in StandShare. Represents a household with members (children in activities), workers (adults who staff events), and guest members.
Family Lead	The primary contact for a family account. Has permission to view their own account, submit scholarship requests, and manage their documents.
Feature gate	A feature restricted to certain subscription tiers. Organizations on lower tiers see the feature as locked or unavailable until they upgrade.
Fund	An organization-level monetary pool (e.g., General Fund, Board Fund, Insurance Fund, Operating Account) that accumulates deductions from event settlements.
Fund Distribution	The process of deducting configured percentages or flat amounts from event commissions and routing them to organization funds. Can be toggled per event.
General Fund	An organization-level fund that receives a percentage deduction (default 6%) from event commissions. Used for general operating expenses.
Guest Worker	A non-family-member individual invited by a family to work events on their behalf. Has limited portal access to view their own assignments and earnings.
Insurance Fund	An organization-level fund that receives a fixed per-worker fee (default $5.00) from event settlements.
Ledger Period	A span of time during which ledger entries are writable. Exactly one period is active at a time; past periods are read-only. Closing a period writes opening-balance (carry-forward) entries into the new period for every account.
Line Item	A single row in a settlement template that defines one step of the settlement calculation (e.g., Gross Revenue, General Fund %, Net Per-Worker Payout).
Member	A child or dependent within a family who participates in extracurricular activities and is the beneficiary of fundraising.
No Show	An attendance status indicating a worker was assigned to an event but did not attend.
Operating Account	An organization-level fund for day-to-day operational costs.
Operator	A venue operator organization that manages venues and worker check-in. Operators can discover and connect with organizations through the venue discovery feature.
Organization	The top-level tenant in StandShare. Every event, family account, fund, document, and setting belongs to exactly one organization. Each organization has its own subdomain and is fully isolated from all other organizations on the platform.
Permission	A granular access control right (e.g., event_management.create_edit_events) that can be assigned to roles. Permissions are grouped by category.
QR credential	A unique QR code displayed on a worker's device for event check-in. Scanned by event staff using the Scanner PWA to verify identity and record attendance.
Role	A named collection of permissions assigned to users. The Admin role is a system role with full access. Other roles (Event Coordinator, Treasurer, Family Lead, etc.) are configurable.
Running Balance	The cumulative account balance after each transaction is applied, displayed alongside every transaction in the ledger.
Scanner PWA	A progressive web app used by event staff to scan worker QR codes at events. Supports offline mode and manual search for check-in when scanning is unavailable.
Scholarship Request	A formal request submitted by a Family Lead to withdraw funds from their family account for a child's activity-related expenses (tuition, equipment, fees).
Settlement	The financial reconciliation process for an event. Involves entering commission data, computing fund deductions, and distributing net earnings to family accounts.
Settlement Run	A single execution of the settlement process for an event or stand, recording all manual inputs and computed values.
Settlement Template	A reusable configuration that defines the line items and calculation rules for settling an event. Can be scoped to the event or stand level.
Slot	A worker position at an event. Event capacity is measured in slots: filledSlots is the number of confirmed worker assignments, and totalSlots equals the event's Max Workers cap. A single physical stand can have multiple slots.
Stand	A physical concession stand location within an event venue. Workers can be assigned to a specific stand, and each stand has its own commission and tip totals. One stand may be staffed by several workers (slots).
Step-Up Authentication	A re-authentication prompt required for sensitive operations such as approving scholarship payments or modifying financial records.
Subscription tier	The plan level (Free, Standard, Premium) that determines which features are available to an organization. Higher tiers unlock additional capabilities such as advanced reports, API access, and premium integrations.
Training module	A unit of training content with lessons and optional quizzes. Workers complete training modules to meet compliance requirements or learn operational procedures.
Training program	A sequence of training modules assigned as a group. Programs define the order in which modules should be completed and track overall completion progress.
Transaction	A single financial entry on a family account. Has a type, amount (credit or debit), date, and running balance.
Venue discovery	A platform feature allowing organizations to browse and connect with venue operators. Organizations opt into discovery to make their profile visible, and operators send connection invites.
Worker	An adult member of a family (or a guest) who is assigned to work concession stand events.
Worker Assignment	The record linking a specific worker to an event and optionally to a stand, including their attendance status and role assignment.

Next Steps

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