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SStandShare

Request a scholarship disbursement

Family

Scholarship requests allow your family to use funds from your StandShare account to pay for extracurricular activity costs. You can request payment directly to a program or vendor, a reimbursement, or a card-over-phone payment. This guide walks through the full submission process.

Before you begin​

Make sure you have the following set up before submitting a request:

  • At least one student registered in your Family Profile. The scholarship form requires you to select a student as the recipient.
  • Your family account must have a sufficient balance to cover the requested amount.

Navigate to the Scholarships page​

  1. Log in to StandShare.
  2. Click Scholarships in the top navigation bar.
  3. The Scholarship Requests page loads, showing a list of your previous requests (if any) and a button to create a new one.

Fill out the request form​

  1. Click the + New Scholarship Request button.
  2. The Submit New Request form appears. Complete the following fields:
    • Student/Recipient Name -- Select the student from the dropdown. This list is populated from the students registered in your family profile.
    • Activity Name -- Enter the name of the activity or purpose for the expense (e.g., "Competition Entry Fee", "Uniform Purchase").
    • Amount Requested -- Enter the dollar amount you are requesting (e.g., 250.00).
    • Payee — Select the payee that should receive payment. Reimburse Me is the first option for scholarships paid back to yourself. To add a new payee visible only to your family, click + Add New Payee — see Create a private payee for your family. If the org already has a matching payee that every family can see, choose it from the list instead.
tip

Use the Yours chip to spot payees private to your family. Everything else in the list is shared org-wide.

Choose a payment method​

Select one of the three available payment methods:

  • Check to Program -- StandShare mails a check directly to the program or vendor. This is the most common option and typically takes 7-10 business days.
  • Reimbursement -- You pay the vendor upfront and StandShare reimburses you. When selecting this option, provide receipt details and payment date in the Additional Information field. Processing typically takes 10-14 business days.
  • Card Over Phone -- StandShare calls the vendor and pays with a credit card. This is the fastest option (1-3 business days) but may incur a processing fee. Provide the vendor phone number and best time to call in the Additional Information field.

Add the purpose and submit​

  1. In the Purpose/Description field, describe what the scholarship funds are for (e.g., "Spring dance competition registration fee for regional qualifier").
  2. Review all fields for accuracy.
  3. Click Submit Request.
  4. A green confirmation banner confirms that your request was submitted successfully.

What happens next​

After you submit a scholarship request:

  1. The request enters Pending status and appears in the Your Requests list on the Scholarships page.
  2. An administrator or treasurer reviews your request.
  3. You receive a notification when the request is Approved, Denied, or Paid.
  4. If approved, the payment is processed using your selected payment method.
  5. A corresponding transaction is recorded in your Transaction History.
tip

You can track the status of all your scholarship requests at any time. See Track Your Scholarship Request Status for details.

Next Steps​