Scholarship Payment Methods

When a family submits a scholarship request, they specify how the funds should be disbursed. StandShare supports the following payment methods.

Payment Method Reference

Method	Code	Description	Processing Time	Requirements
Check to Program	check_to_program	A check is issued directly to the program, school, or organization where the child is enrolled. This is the most common method.	5--10 business days	Payee name and mailing address must be provided on the scholarship request. The payee field identifies the recipient organization.
Reimbursement	reimbursement	The family pays out of pocket first, then submits receipts for reimbursement back to their family account or via check.	5--10 business days after receipt verification	The family must provide proof of payment (receipt or invoice). The additionalInfo field should describe what was purchased.
Card Over Phone	card_over_phone	Payment is made by calling the program or vendor and providing a payment card number over the phone.	Same day or next business day	A Treasurer or Admin calls the vendor directly. The family must provide the vendor's phone number and account/reference number in the request.

Scholarship Request Lifecycle

1. Pending -- Family Lead submits the request with recipient name, payee, amount, purpose, and payment method.
2. Approved -- A Treasurer or Admin reviews and approves the request.
3. Processing -- Payment is being prepared using the selected method.
4. Paid -- Payment has been completed. A debit transaction is automatically recorded on the family account.
5. Denied -- The request was denied. A denial reason is recorded.
6. Cancelled -- The request was cancelled before payment, either by the family or an administrator.

Choosing a Payment Method

Consideration	Check to Program	Reimbursement	Card Over Phone
Family pays upfront	No	Yes	No
Fastest disbursement	--	--	Yes
Paper trail	Check record	Receipt + check/credit	Phone log
Requires vendor phone call	No	No	Yes

Required Permissions

Action	Required Permission
Submit a scholarship request	scholarship_requests.submit_own
View all scholarship requests	scholarship_requests.view_all
Approve or deny requests	scholarship_requests.approve_deny
Process payments	scholarship_requests.process_payments
Modify request details	scholarship_requests.modify_details

Next Steps

• How-To Guides — Step-by-step instructions
• Concepts — Understand how StandShare works