Manage seed and demo data

Platform Admin

The Seed and Data Management page lets platform administrators populate a development or demo environment with realistic test data, import custom data sets, and reset tenant data when needed. This is essential for testing, training, and demonstrations.

Accessing Seed Management

1. Sign in to the Platform Admin panel.
2. Navigate to Seed and Data Management (or go to /seed).

The page has three tabs: Seed Status, Import, and Reset.

Seed Status Tab

Seeding Demo Data

The Seed Status tab lets you populate the database with a complete set of demo data including organizations, families, events, financial records, and more.

1. Click the Seed Demo Data button.
2. Confirm the action when prompted. Existing data will not be affected.
3. Watch the live progress display as the importer works through 18 waves:

Wave	Entity	Wave	Entity
1	Organizations	10	Assignments
2	Branding	11	Attendance
3	Venues	12	Fees
4	Users	13	Financials
5	Settlement Templates	14	Scholarships
6	Families	15	Event Templates
7	Events	16	Operator Groups
8	Stands	17	Operator Profiles
9	Signups	18	Demo Lists

A progress bar and table show real-time results: how many records were created, skipped, or failed in each wave.

Reading the Results

After the import completes, you will see:

• Total duration — how long the import took
• Summary counts — total created, skipped, and failed records
• Wave-by-wave breakdown — a table showing results for each entity type
• Failure details — if any records failed, they are listed with the wave number, entity type, reference ID, and error message

Import Tab

The Import tab offers two ways to bring in custom data.

Importing Custom Seed Data (ZIP)

Upload a ZIP file containing JSON seed files for wave-based import:

1. Click Choose File and select a .zip file.
2. Click Upload and Import.
3. The system validates the files, then processes them wave by wave with a live progress display.
4. When complete, a summary shows totals for created, skipped, and failed records.

Downloading Blank Templates

Need a starting point for your seed files? Click the Download Templates link to get a ZIP of blank JSON templates you can fill in and upload.

Data Import Wizard (CSV/XLSX/JSON)

The Import tab also includes the Data Import wizard for importing tabular data. See Platform-Level Data Import for full details on this wizard.

Reset Tab

info

The Reset function permanently deletes all tenant data. Use it only in development or demo environments when you need a clean slate.

To reset:

1. Switch to the Reset tab.
2. Type RESET in the confirmation field (all caps, exactly as shown).
3. Click Reset Tenant.
4. Wait for the confirmation message.

Organizations and admin accounts are preserved during a reset. Only tenant-specific data (families, events, financials, etc.) is removed.

Next Steps

• Getting Started — New to StandShare? Start here
• Reference — Look up terms and statuses