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SStandShare

Set up priority registration windows

Admin Coordinator

StandShare lets you control when worker signup opens and closes for an event, set a global capacity limit, and enable a waitlist. For organizations that need group-priority (tiered) access — for example, giving returning families an early signup window — tiers can now be configured directly from the Events page via the Signup Tiers panel.

Set the Signup Window​

The signup window determines the period during which workers can register. Both dates are optional; omitting them leaves signup perpetually open.

On the Create Event modal​

  1. Sign in with a Coordinator or Admin account.
  2. Navigate to Events and click Create Event.
  3. Fill in the event details, then scroll to the Signup Window section near the bottom of the modal.
  4. Set Signup Opens At — the date and time when worker registration becomes available. Leave blank to open immediately when the event is created.
  5. Set Signup Closes At — the date and time when registration closes. Leave blank to keep signup open until the event ends.
  6. Click Create Event.

On the Edit Event page​

  1. Navigate to Events, find your event, and click Edit (or go directly to /admin/events/:id/edit).
  2. Scroll to the Signup Window section.
  3. Update Signup Opens At and/or Signup Closes At as needed.
  4. Click Save Changes.

Example: To open registration on August 1 at 9:00 AM and close it on August 7 at midnight, enter 2026-08-01T09:00 in "Signup Opens At" and 2026-08-07T23:59 in "Signup Closes At".

Set Worker Capacity​

The Max Workers field sets a single global limit on how many workers can sign up for the event.

  1. On the Create Event modal or Edit Event page, locate Max Workers (capacity).
  2. Enter a whole number (e.g., 24). Leave blank for unlimited capacity.
  3. Save.

Once the confirmed worker count reaches this number, no new signups are accepted — unless the waitlist is enabled.

Enable the Waitlist​

When Max Workers is set and the event fills up, enabling the waitlist lets additional workers queue for an opening.

  1. On the Create Event modal or Edit Event page, toggle Enable Waitlist to on.
  2. Save.

The waitlist has no capacity cap — there is no separate waitlist limit field. Any worker who attempts to sign up after the event is full is automatically placed on the waitlist.

note

There is no automatic promotion from the waitlist. Coordinators promote waitlisted workers manually from the event roster.

Configure Signup Tiers​

Signup tiers give specific groups an earlier open time than the general signup window. For example, you can allow a "Returning Families" group to sign up on August 1 while general signup opens August 8.

Tiers are resolved against Dynamic Groups, so a family qualifies for a tier whenever any of that family's memberships puts a worker in the target group. If a user belongs to multiple families, the system uses OR semantics — they qualify for the earliest tier that any of their families unlocks.

Open the Signup Tiers Panel​

  1. Navigate to Events.
  2. Click the event you want to configure to open its detail page.
  3. In the event actions, click Signup Tiers. The Signup Tiers panel appears.

If your role lacks the event_management.create_edit_events permission, the panel is read-only.

Add a Tier​

  1. Click Add Tier in the Signup Tiers panel.
  2. Choose a Group from the dropdown. Only Dynamic Groups configured for your organization appear here — see Manage Dynamic Groups.
  3. Pick an Opens at date and time. The time must fall within the event's global signup window.
  4. Drag rows or use the order controls to set Tier order — lower-numbered tiers open first.
  5. Click Save.

Remove or Edit Tiers​

  • To change a tier's group, time, or order, edit the row and click Save.
  • To delete a tier, click the trash icon on its row.
  • To clear all tiers and fall back to the general window, remove every row and save.

Behavior​

  • The event's global Signup Opens At still gates the earliest possible signup for anyone — a tier time before the global open has no effect.
  • Workers who do not belong to any tier group see the event as unavailable until the general window opens.
  • Group membership is evaluated when the signup attempt happens, so the same worker can move between tiers as Dynamic Group rules change.
  • Cross-org workers on collaboration events are evaluated against the host org's Dynamic Groups.

Tiered example​

GroupOpens AtTier order
Returning Families2026-08-01 9:00 AM0
General Registration2026-08-08 9:00 AM1

In this setup, members of the "Returning Families" group can sign up a week before everyone else. Workers not in that group see the event as unavailable until August 8.

Summary of Fields​

FieldLocationDefaultEffect
Signup Opens AtCreate / Edit UIBlank (open now)Date/time when signup becomes available
Signup Closes AtCreate / Edit UIBlank (no close)Date/time when signup stops accepting entries
Max WorkersCreate / Edit UIBlank (unlimited)Global cap on confirmed worker slots
Enable WaitlistCreate / Edit UIOffQueues workers after capacity is reached
Signup TiersSignup Tiers panel (event detail)NonePer-group early open times via Dynamic Groups

Next Steps​