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SStandShare

Join the waitlist for a full event

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When an event reaches its worker capacity, StandShare places additional sign-ups on a waitlist. If a spot opens up, the next person on the waitlist is automatically promoted to a confirmed assignment.

Sign Up for an Event​

  1. Navigate to Events from the main navigation.
  2. Find the event you want to work and click its name to open the event detail page.
  3. If registration is open and capacity is available, click Sign Up.
  4. If required, select your preferred Stand or Role from the available options.
  5. Click Confirm Sign Up.

You receive a confirmation notification and the event appears in your Upcoming Events section.

note

Registration windows may be time-limited. If the Sign Up button is not visible, the registration window may not be open yet or may have closed.

Join the Waitlist​

If the event is at full capacity, you will see a Join Waitlist button instead of Sign Up.

  1. Click Join Waitlist on the event detail page.
  2. Confirm your waitlist request.

You are placed on the waitlist in the order you joined. Your event card shows a status of Waitlisted.

tip

You will receive a notification when your position on the waitlist changes, so keep your notification preferences up to date. See Manage Your Profile to review your notification settings.

Check Your Waitlist Position​

  1. Navigate to Events.
  2. Locate the event you are waitlisted for.
  3. Your event card shows your current waitlist position (e.g., "Waitlist position: 3").

How Auto-Promotion Works​

When a confirmed worker cancels their assignment, StandShare automatically promotes the first person on the waitlist:

  1. The cancellation creates an open slot.
  2. StandShare moves waitlist position 1 to Confirmed.
  3. Everyone else on the waitlist moves up one position.
  4. You receive an email and in-app notification confirming your promotion.

Auto-promotion happens immediately when a slot opens. You do not need to do anything to claim the spot.

note

If you are promoted to a confirmed slot but you can no longer attend, cancel your assignment as soon as possible so the next person on the waitlist can be promoted.

Cancel a Sign-Up or Waitlist Entry​

To cancel a confirmed assignment:

  1. Navigate to Events and click the event.
  2. Click Cancel My Assignment.
  3. Confirm the cancellation.

If the event has a waitlist, the first waitlisted person is automatically promoted.

To remove yourself from the waitlist:

  1. Navigate to Events and click the event.
  2. Click Leave Waitlist.
  3. Confirm.

You are removed from the waitlist and will not be promoted if a slot opens.

warning

Cancellations close to the event date may be noted in your attendance history. Repeated late cancellations may affect your priority in future signup windows.

Coordinator and Admin Controls​

Coordinators and Admins can manage registration and waitlist settings for each event. See Manage Registration & Waitlist for details on:

  • Enabling and disabling registration
  • Setting capacity limits
  • Viewing and managing the waitlist
  • Manually promoting or removing waitlist entries

Next Steps​