Customize which menu items members see
StandShare's navigation menu is driven by roles and permissions — each user sees only the pages relevant to their access level. Admins have one direct control: the Page Visibility setting, which lets you hide specific pages from non-admin members without removing their underlying access permissions.
This guide covers how the navigation is structured, which items appear for which roles, and how to turn pages on or off.
How Navigation Works
StandShare uses two separate navigation shells depending on the organization type:
- NPO (nonprofit) organizations — The full top navigation bar with a primary link row and a "More" dropdown for secondary and admin links.
- Operator organizations — A simplified top navigation bar with a fixed set of links (Dashboard, Venues, Events, Calendar, Staff, Settings).
The items visible to each user are determined entirely by their role and permissions. There is no drag-and-drop menu editor — navigation is structured into three tiers:
| Tier | Always visible | Who sees it |
|---|---|---|
| Primary | Dashboard, Events, Transactions, Documents | All authenticated NPO users |
| Primary | Scholarships | NPO users who are not operators |
| Secondary ("More" dropdown) | Calendar, Directory, Messages, Agreements, Delegated Events | All NPO users (unless disabled — see below) |
| Admin ("More" dropdown) | Settlements, Doc Templates, Doc Tracking, Users & Roles, Manage Events, iCal Feeds, Manage Scholarships, Manage Families, Venues, Reports, 990 Prep, Operations, Branding, Landing Page, Discovery Settings | Varies by permission — see table below |
Guest Worker accounts receive a simplified navigation with three items only: My Dashboard, Documents, and Directory.
Which Admin Links Appear for Which Permissions
Admin navigation items are gated individually by permission. A user with the Admin role sees all of them. Custom roles can be configured to grant access to specific admin links.
| Navigation Item | Required Permission |
|---|---|
| Settlements | document_management.upload_any |
| Doc Templates | document_management.manage_templates |
| Doc Tracking | document_management.manage_templates |
| Users & Roles | admin_panel.view_users |
| Manage Events | event_management.view_events |
| iCal Feeds | ical_feeds.manage |
| Manage Scholarships | scholarship_requests.approve_deny |
| Manage Families | family_account.view_all |
| Venues | admin_panel.view_users |
| Reports | family_account.view_all |
| 990 Prep | family_account.view_all |
| Operations | operations.view_dashboard |
| Branding | Admin role only |
| Landing Page | Admin role only |
| Discovery Settings | admin_panel.view_users |
To adjust which admin links a user sees, edit their role's permissions. See Manage Users and Roles for instructions.
Show or Hide Pages for Non-Admin Members
The Page Visibility setting lets you disable specific pages organization-wide for all non-admin users. When a page is disabled:
- The navigation link is removed from the menu.
- If a user navigates directly to the URL, they are redirected to the Dashboard.
- Admin users always retain access, regardless of this setting.
Access Page Visibility Settings
- Sign in with an Admin account.
- In the navigation bar, open the More menu and select Branding.
- Direct URL:
https://{yourorg}.standshare.app/admin/branding
- Direct URL:
- Scroll down to the Page Visibility section.
Toggle a Page On or Off
The Page Visibility section lists toggleable pages grouped by navigation tier:
Primary Navigation
- Events
- Scholarships
- Transactions
- Documents
Secondary Navigation
- Leaderboard
- Calendar
- Library
- Announcements
- Directory
- Messages
- Feedback
To disable a page:
- Find the page name in the list.
- Click its toggle switch to turn it off. The page label will appear with a strikethrough.
- Click Save Page Visibility.
The change takes effect immediately for all non-admin users currently signed in — no page reload is required on their end.
To re-enable a page, click the toggle again so it shows as on, then click Save Page Visibility.
Dashboard is always visible and cannot be disabled. Admin-only links (such as Branding, Users & Roles, and Manage Events) are controlled by permissions, not by Page Visibility.
Example: Hiding Scholarships Until the Application Window Opens
If your organization runs scholarship applications on a seasonal basis, you can hide the Scholarships page between cycles:
- Go to More > Branding > Page Visibility.
- Toggle Scholarships off.
- Click Save Page Visibility.
When the application window opens, return to Page Visibility and toggle Scholarships back on.
Admin users will still see the Scholarships link and can continue managing applications behind the scenes while the page is hidden from members.
Next Steps
- Manage Users and Roles — Assign roles and set permissions that control admin navigation items.
- Configure Branding and Customization — Set colors, logo, and other visual settings on the same Branding page.