Read the event financial summary

Admin Coordinator

Roles

Admin · Coordinator

Every event in StandShare has a financial summary that shows how much revenue the event generated, what deductions were taken, and what each worker was paid. The numbers look different depending on whether the event has been settled or not -- this guide explains both.

Where the summary appears

The event financial summary surfaces in two places:

1. Event edit page (/events/:id) -- the financials panel is visible to coordinators while managing an event. It shows live numbers based on the stand data entered so far.
2. Settlement page (/events/:id/settlement) -- the full settlement preview includes the same financial breakdown. After settlement, these numbers are locked to the final settled values.

Understanding the two calculation modes

Before settlement -- live numbers

Before an event is settled, the summary calculates revenue and payouts in real time from the data entered on the event:

• Stand commission -- sum of the totalCommission field across all stands
• CC tips -- sum of the ccTips field across all stands
• Per-person rate -- a flat rate set at the venue level, multiplied by the number of attended workers
• Total revenue -- commission + CC tips + per-person amount
• Deductions -- any active fund distribution configs (percentage of commission, or a fixed amount per worker)
• Per-worker payout -- total revenue minus deductions, divided by attended worker count

These numbers update every time you save stand data or mark attendance. Use them to get an estimate before you commit to settlement.

tip

If fund distribution is turned off for an event, no deductions are applied and the full revenue is divided among workers.

After settlement -- locked numbers

Once a settlement run completes, the summary switches to settled values sourced from the settlement record:

• Revenue figures come from the settlement template's income line items.
• Deductions come from fee line items in the template.
• The per-worker payout is calculated as: total payout pool divided by the number of workers who attended.

The settled numbers cannot be changed without reversing the settlement. Reversing and re-settling is possible but creates a settlement reversal transaction in affected family accounts. See Settle an event for the reversal workflow.

warning

The per-worker payout shown after settlement is derived from the total payout pool in the template -- not a per-worker amount that was stored directly. If a family sent more than one worker, their total payout is the per-worker rate multiplied by their worker count.

Reading the financial summary

Revenue sources

Field	What it means
Stand Commission	Total cash commission earned across all stands at this event
CC Tips	Total credit card tips collected across all stands
Per-Person Rate	Flat rate per worker from the venue configuration
Per-Person Amount	Per-person rate multiplied by the number of attended workers
Workers	Number of workers counted as attended
Total Revenue	Commission + CC tips + per-person amount

Deductions

The deductions section lists each fund and the amount taken from the event revenue. Common deductions include:

• General Fund -- a percentage of stand commission
• Board Fund -- a percentage of stand commission
• Insurance -- a fixed amount per worker

The deduction rates come from your organization's active fund distribution configuration. To view or change those settings, see Toggle fund distribution.

Payout summary

Field	What it means
Total Deductions	Sum of all fund deductions
Total After Deductions	Total revenue minus total deductions
Per-Worker Payout	Amount each attending worker earns from this event

Stand breakdown

Below the payout summary, a stand-by-stand table shows the commission and CC tips entered for each stand at the event. This lets you confirm which stands contributed the most revenue and spot any stands where data may be missing.

Attendance counts

The summary also shows attendance statistics for the event:

Field	What it means
Total Assigned	All workers added to the roster
Attended	Workers marked as attended -- these workers earn a payout
No Shows	Workers who were assigned but did not show up
Cancelled	Assignments cancelled before the event
Pending	Workers not yet marked with a final status

Only workers with Attended status receive a settlement payout.

Connection to family accounts

After settlement, each family's payout is posted as a ledger entry with category event_commission. The transaction appears in the family's Transaction History and in the admin Financial Reports Transactions tab (filterable by Event Commission type).

Next Steps

• Settle an event — complete the settlement workflow
• Event-level reports — inline panels and the events page
• Financial Reports — organization-wide financial data
• Understanding settlement — how the settlement calculation works